1. Choosing your route

The route is the centerpiece of your drive. It needs to match the vehicles involved, the drivers' skill levels, and the goals of the outing.

Selection criteria

→Distance: 100–300 km for a full day, 50–150 km for a half-day
→Road surface: Avoid poorly maintained roads for GTs and sports cars
→Points of interest: Mountain passes, viewpoints, scenic villages
→Technical stops: Gas stations, rest areas, restaurants

Pro tip: Use tools like Calimoto, Kurviger, or MyRoute-app to create your GPX route. You can then import it straight into Drive Crew and share it with every participant.

2. Pre-departure briefing

A solid briefing prevents 90% of issues during the drive. Gather everyone 15–30 minutes before departure.

Key topics to cover

01Route: Total distance, stops, specific challenges
02Convoy order: Lead car, sweep car, vehicle positions
03Communication: Radio, app, visual signals
04Driving rules: Safe following distance, overtaking, what to do if separated
05Schedule: Departure, breaks, estimated arrival
06Emergency contacts: Organizers, roadside assistance, emergency services

3. Managing the convoy on the road

While driving, the goal is to keep the group together while letting each driver ride at their own pace.

✓ Do

• Drive together but spaced out
• Warn about hazards
• Wait at junctions
• Follow the rules of the road
• Adapt the pace to the group

✗ Don't

• Tailgate other cars
• Overtake without visibility
• Ignore other road users
• Push the pace
• Lose visual contact

Recommended tool: Drive Crew shows every vehicle's position in real time. If someone falls behind, you see it instantly and can adjust.

4. Handling the unexpected

Even with perfect preparation, things can go sideways. Here's how to deal with them.

Mechanical breakdown

The convoy continues to the next stop point. The sweep car stays with the broken-down vehicle. The lead car arranges assistance.

Group separation

If one or more vehicles get lost, they head to the next stop defined in the briefing. Use GPS or the app to get back on the route.

Bad weather

In heavy rain, fog, or snow: slow down, increase distances, and consider shortening the route.

5. Essential safety rules

⚠️ Safety first

!Following distance: Minimum 2 seconds between each vehicle
!No racing: A drive is not a competition
!Traffic laws: Absolute respect for speed limits and rules
!Clear signals: Warn about hazards, slowdowns, and changes
!Physical condition: Never drive tired or under the influence

6. Tools and equipment

The tools that make organizing and coordinating a breeze:

Drive Crew

Dedicated app: GPX import, real-time location, walkie-talkie, safety alerts

Calimoto / Kurviger

Optimized route creation for sports cars and bikes, GPX export

Phone mount

Magnetic or suction-cup mount to follow the route while driving

Power bank

External battery for long outings (GPS drains fast)

Final checklist

Before departure

Route created and tested
GPX shared with all participants
Briefing done (schedule, route, rules)
Lead car and sweep car assigned
Emergency numbers shared
Vehicles checked (fluid levels, tire pressure)
App/tools installed and tested